P&C Executive Role Descriptions
The following role descriptions are intended as a guide only. Each role may vary depending on the individual that fulfills the position and the requirements of the committee at the time.
PRESIDENT
The president is responsible for the overseeing of the P&C and the associated committees, presiding and running the P&C meetings and liaises with the NSW P&C Association and the Principal over any P&C and school matters.
The president is responsible for:
• The successful functioning of the P&C.
• Fostering participation of all members.
• Welcoming new members & supporting volunteers.
• Chairing Meetings.
• Signatory on bank accounts.
• Acting as the P&C spokesperson.
• The President is automatically a member on sub-committees.
Full position description here
VICE PRESIDENT
The vice president in the absence of the President presides over the meeting.
The Vice President supports the role of the President and may be required to:
• Chair meetings or parts of meetings under the direction of the President.
• Chair meetings in the absence of the President.
• Signatory on bank accounts.
• Take on the responsibility of supporting / leading sub-committees.
• Represent the President if the President is not available.
SECRETARY
The Secretary shall attend meetings and keep a record of all business conducted, collect and receipt any mail received, and then hand the mail onto the appropriate sub-committees.
The Secretary is responsible for:
• Taking minutes at meetings.
• Writing outgoing correspondence.
• Maintaining records.
• Signatory on bank accounts.
• Receive and table incoming correspondence.
• Give notice of meetings.
• Maintain official records.
Full position description here
TREASURER
The Treasurer receives and deposits all monies, maintains records, draws cheques and presents accounts to each meeting, and presents all records for auditing each year.
The Treasure is responsible for:
• Receives and deposits money.
• Maintains records.
• Draws cheques and presents accounts.
• Signatory on bank accounts.
• Must ensure books are kept up to date.
• Audit – organising and co-ordinating audit of books.
• Reporting of all transaction and a bank reconciliation at P&C meeting, an annual report to be presented at P&C AGM.
Full position description here